Administrative Assistant
Company: PACE Advanced Water Engineering
Location: Fountain Valley
Posted on: May 15, 2022
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Job Description:
Job Description PACE is seeking a dynamic, highly organized
individual with strong administrative skills to support
administrative needs specifically for our Environmental Water
Division. The admin group works as a team, so at times, is not
limited to this one division. This candidate should be able to
multi-task and have ability to switch to new projects accordingly.
This position requires performing a variety of tasks, including,
but not limited to the following: Open for Full Time or Part Time
Assist with the compilation, preparation and submittal of project
reports, memos, RFI responses and manuals. This includes editing
text, printing text, coordinating plans to be plotted, coordinating
the development of covers with graphics department, and assembling
for submittal as required. This includes coordination with graphics
department for report covers, spines, CD labels, laminating, etc.
Assist with purchasing and shipping project related materials and
equipment as necessary. Assist with preparation of presentations
and other marketing materials on an as-needed basis. Assist
Division Managers and senior level management with calendar
coordination, scheduling of appointments, expense reports, travel
arrangements and project tracking. Keeping track of company credit
card purchases to submit to accounting dept. Maintain company
client database (in a proprietary system). Assist in developing
project timeline schedules and updating monthly reports. Prepare
business correspondence (proposals, change orders, purchase orders,
specifications, meeting minutes, letters, memos, reports, tables,
spreadsheets, etc.) as required. Coordinate proper contract
documentation in a timely manner. Start-up of engineering proposals
and job files. Manage correspondence files. Updates network
correspondence files (computer file management). Assist with filing
hard copy files of proposals and project files Prepare .pdfs of
reports that have been submitted. Assist with answering incoming
phone calls to the PACE general phone line. Prepare shipping
packages. Assist with updating monthly work calendar and the PACE
weekly work schedule for office distribution. Maintain client
contact information in company contact database. Utilize PACE---s
standards for formatting business correspondence. Attend meetings
as requested and take notes, transcribes in a formalized format and
distributes, as necessary. Assist with maintaining registrations
for engineers while following company policies regarding
registration renewal. Perform other tasks, as assigned. Applicants
shall have the following minimum experience: Minimum five years
administrative experience, preferably in an engineering environment
Demonstrated excellent verbal and written communication skills
Demonstrated proficiency in Microsoft Office suite including Excel,
Word, Outlook, PowerPoint and Project. Demonstrated proficiency
using ProCore, Deltek, Ajera or like software. Demonstrated ability
to interface with all levels of employees, managers and officers
Past history of maintaining high degree of confidentiality and
exercise good judgment Previous experience utilizing creative
problem-solving skills Demonstrated ability to prioritize and
manage multiple tasks Demonstrated ability to work independently
and as part of a team Perform very detail-oriented work with past
success Candidate resumes will be evaluated relative to experience
and knowledge of all areas listed above. Physical Demands While
performing the duties of this job, the employee is regularly
required to sit, use hands, handle or feel; and talk or hear. The
employee is occasionally required to stand, walk and reach with
hands and arms. The employee may occasionally lift and/or move up
to 30 pounds. Specific vision abilities required by this job
include close vision; color vision is very helpful. Work
Environment The noise level in the office work environment is
moderate and typical of a professional office environment. Benefits
Great Benefits package offered to Full-Time employees. This
position is open to Full-Time or Part-Time. Part-Time will not
receive benefits. Salary Compensation will be commensurate with
experience and capabilities. PACE is an equal opportunity employer.
At this time, PACE will not sponsor a new applicant for work
authorization. Local candidates are preferred. No relocation
package is offered. If interested, please respond to this posting
by submitting your resume with salary requirement and references.
NO RECRUITERS PLEASE. Company Description Company Overview PACE is
a specialized civil engineering firm focusing on advanced water
resource services with unique research and development capabilities
through our onsite water quality and piloting laboratories. We
offer a wide range of engineering services related to water,
wastewater, stormwater management, water resource planning and
regulatory compliance to ensure projects are both economically
viable and environmentally sustainable. Our engineering approach
focuses on maximizing value, applying state-of-the art analytical
tools and designing water infrastructure systems that include
environmental, aesthetic and recreational uses. PACE staff members
include licensed professional engineers, university instructors and
policy-makers in the water resource arena. We invite you to learn
more about PACE by visiting our website: pacewater.com.
Keywords: PACE Advanced Water Engineering, Fountain Valley , Administrative Assistant, Administration, Clerical , Fountain Valley, California
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